The Unlimited Copy Service solution provides high quality, high volume document imaging services to organizations across all industries. We help businesses and government agencies improve performance, reduce costs and help with compliance. There are many benefits to using the specialized document imaging services we provide. With over 25 years of experience in production and 40+ scanners, our team of document scanning professionals have the ability to efficiently and timely complete document conversion projects of any size. Our proven document conversion process ensures that all documents are monitored and processed at every stage of production. Whether you need to digitize a handful of boxes or thousands of boxes for mass backfire conversions, Smooth Solutions covers you. Customers assure us that their important documents are safe and secure. Our state-of-the-art scanning facility is fully concerned with fire and theft, is equipped with 24/7 video surveillance, and requires a tracked key card to enter. All our employees are bound by blanket and non-disclosure agreements. If you have documents that are confidential or highly sensitive, we also provide on-site document scanning services to meet your needs.
Before scanning, files must be prepared efficiently to pass through high-speed scanners. Preparation includes manual removal of clips, fasteners, etc. and straightening pages, as well as inserting individual bar sheets with intelligent bar code. Bar code separators perform a high degree of scanning at the next level of sheet speed and performance. The bar-code provides information from this scanning software as to when a new folder or document should start. They also allow search fields to be indexed automatically. We use the most advanced document scanning equipment and software technology in the industry as our goal is to provide the best possible image quality for the page we scan. Our high-speed paper document scanners perform dual stream document imaging services. This technology enables you to capture full color images as well as grey scale or black and white. As a result, our customers take advantage of multiple output options for the same low cost.
We have many types of scanners which enable us to digitalis all types of documents including very old and fragile documents. Regardless of the paperwork you have, we can accurately scan and index them in electronic format – making them instantly accessible and ultimately saving you time and money.
Document management and indexing
Once your documents are scanned and images accepted for quality, we index and format your data so that your new electronic documents can be easily obtained. We will index metadata fields and organize digital documents in a way that makes more sense for your organization. We also use OCR technology (optical character recognition) to output PDFs that search your files thoroughly. Our team will compile the scanned documents and possibly create a folder structure. Our implementation experts will then format all information for upload and integration into your existing electronic document management system. If you do not have document management software, fine! We can provide you with a simple, easy-to-use database or complete turn-based document imaging services and solutions. A partner of ours can bring.
Legal document scanning service 